Already Modern, Clean, & Fully Responsive
This is not a prototype: the admin experience offers clear layered navigation, structured modules, snappy performance, and consistent behaviour on desktop, tablet, and mobile — ready for staff, teachers, and foundation leaders every day.
Structured navigation & modules
Menu groups mirror real school domains — easy to learn without long training.
Fully responsive & mobile-friendly
Layouts adapt to screen size; critical tasks stay reachable on the go.
Fast performance & smooth interaction
Forms, tables, and filters are designed for lightweight daily use — without sacrificing depth.
Ready for daily school operations
Suited to professional operations: consistent, dependable, and easy to govern by role.
19 Modules in Tabs — All Connected
From academics through finance, HR, events, public surveys, admission, dormitories, alumni, correspondence, custom fields, reports, and import — 18 module tabs mirror real school domains; data flows across modules without manual duplication.
Academic Management
35 academic data types in one system — classes, subjects, study groups, unit plans with threaded discussion (mentions, replies, links to lesson plans & assessments), lesson plans, session attendance, rubrics, and report cards. Add a subject to a class → study groups & teacher assignments automatically.
+ more inside: teacher supervision (view-only expansion for supervisors), lesson plan export/print, flexible formative/summative assessment, per-school grade scales, 3-layer student monitoring, and data flowing into report cards.
Flow: Add Subject → Ready to Teach (Automatic)
Finance & Accounting
Manage school and nonprofit foundation accounting in one account structure. Double-entry journals, donor restriction classification, and nonprofit reporting run in the same workflow with no extra manual summarisation.
+ many more features inside: statement of financial position, statement of activities, changes in net assets, cash flow, AP/AR management, donor restriction classification, and more.
Ledger & Nonprofit Reporting Summary — This Semester
Budget & Actuals
Plan budgets per period with per-account line items. Every journal entry is automatically linked to a budget line — budget vs actuals reports are always accurate with no extra manual input.
+ many more features inside: cross-account budget transfers, deviation reports, budget revisions, change history, and more.
Budget vs Actuals — Q3 2025
Tuition Fees & Student Billing
Tuition payments are automatically recorded in the financial book. Status changes on its own from Unpaid to Instalment to Paid — no manual updates needed.
+ many more features inside: unlimited fee types, billing categories, per-student instalments, period summaries, and more.
Tuition Status — August 2025
HR & Performance Development
One HR profile for teacher development and employee performance. Schools can build evaluation templates from scratch (employee assessment, instructional observation, peer observation modules): questions, rubrics, response modes, and ordering — plus pre/classroom/post observation cycles, performance goals, probation, and exit feedback.
+ many more features inside: contracts, HR documents, attendance, custom assessment types, evaluation templates, peer observation, and more.
Sample Teacher Development & Employee Assessment Cycle
Payroll
Calculate salaries with formula-based components — allowances automatically computed as a percentage of other components. Income tax and BPJS calculated precisely per Indonesian regulations. Payslips are frozen at processing time so history remains accurate even when employee data changes.
+ many more features inside: bulk payslip Excel export, annual tax reports, position-based components, holiday allowances, and more.
Payslip Simulation — Automatic Calculation
Library
Manage physical & digital book collections in one place. Borrowing, renewals, returns, and fines are fully recorded with an immutable history.
+ many more features inside: borrowing statistics, collection categories, period reports, barcode-ready, and more.
8 Book Statuses — Managed Automatically
School Inventory
Stock is updated automatically with every movement — no manual counting required. The system prevents duplicate entries when multiple staff access simultaneously.
+ many more features inside: full movement history, asset categories, per-item minimum stock, inventory reports, and more.
Real-Time Stock — Automatically Updated
School Clinic
Record clinic visit history for both students and staff. Medicine stock is managed automatically, and health records are stored per semester matching each student's class.
+ many more features inside: student allergy notes, period visit reports, medicine usage summary, health statistics, and more.
Today's Clinic Visits
Events & Programmes
Plan activities with budgets, committees, rundowns, registration, attachments, and participant evaluations — all scoped per school and academic year.
+ rundowns, invitations, and activity status history.
Sample event flow
Public Surveys & Feedback
Build public surveys for parents, alumni, event participants, or tracer-study needs. Configure fields, open/close windows, public links, QR codes, and response analysis from one admin area without separate spreadsheet recaps.
+ many more features inside: multi-response toggles, per-field help text, field ordering, and manual-entry support for operational needs.
Sample Public Survey Flow
Admission & Intake Workflow
Manage student or employee admission with public school-specific programmes, staged forms, selection pipelines, automated emails, and secure tracking without admin login. Every status change, stage history, and communication log stays in one workflow.
+ many more features inside: bulk move/accept/reject actions, tracking identity verification, email logs, and stage-based applicant breakdowns.
Flow: Public Form → Review → Decision
Dormitory
Residential operations: buildings, rooms, residents, leave permits, complaints, dorm activity schedules, attendance, and violations — centralised per school.
+ ties to student & staff records per school policy.
Sample dorm operations
Alumni Management
Track every alumnus after graduation — employment status, further education, career history, and group participation. Built-in tracer study surveys help foundations measure their real educational impact.
+ many more features inside: public alumni portal, group statistics, survey data export, cohort filters, and more.
Sample Alumni Profile
Correspondence
Digital archive for incoming and outgoing letters with automatic agenda numbering. Attach original scans, track follow-up status, and link letters to employee or student profiles — all stored securely, structured, and easily searchable.
+ many more features inside: full-text archive search, overdue letter filter, reply chains, correspondence statistics, and more.
Sample Incoming Letter Record
Custom Fields Across Modules
Extend forms without code: schools define extra columns for students, employees, lesson plans, unit plans, home visits, alumni, events, and more — text, number, date, select, URL, and similar types.
+ import/export carries custom columns per template.
Flow: define → forms → reports
Reports & Dashboards
Up to 13 module summary cards on the main dashboard (students, academics, HR, finance, budget, tuition, inventory, clinic, library, correspondence, alumni, dormitory, events) — based on permissions. Print report cards and export reports to Excel/PDF anytime.
+ many more features inside: bulk export per academic year, cross-school foundation dashboard, trend reports, and more.
Dashboard Summary
Import & Export Data
Per-domain import hubs (academics, students, finance, HR, tuition, library, inventory, clinic, foundation, alumni, correspondence, dormitory) for onboarding or migration — multi-sheet Excel templates, validation, and error logs.
+ many more features inside: per-row validation logs, import error logs, multi-format export, and more.
Excel Templates Available
Every Foundation's Data Stored
Separately & Securely
Each Foundation operates in its own isolated data environment — data is not designed to mix across foundations. Within a Foundation, elementary staff do not see middle school data unless policy grants it.
SatuSkola
Central Foundation Platform
Yayasan A
3 sekolah aktif
Yayasan B
2 sekolah aktif
Yayasan C
4 sekolah aktif
Foundation Data Never Mixes
Rather than only filtering a shared store, each Foundation gets a separate data environment so boundaries are clear and auditable.
- Separate data environment per Foundation
- New foundations automatically receive their own database
- Independent backup & restore per Foundation
- Users work only within the foundation context that applies to them
Elementary Staff Cannot See Middle School Data
Within a Foundation, each school has its own access boundary. Staff only see data for the school they are assigned to.
- Each staff member sees only their assigned school's data
- Finance, academics, and HR are scoped per school
- Reports are filtered to each school's scope
- No cross-school access unless explicitly granted
Every School Domain on
One Continuous Data Path
SatuSkola is built so academics, finance, students, HR, health, dormitories, and administration do not live in separate spreadsheets or apps. One operational backbone means data entered once is reused across modules — report cards read grades & attendance, tuition ties to the ledger, inventory and clinic share item references — so you get less duplicate work, stronger consistency, and decisions grounded in the same numbers across the foundation.
Single source of truth
Student, staff, class, and finance records are referenced repeatedly without retyping in each module.
Cross-module workflows
Attendance, grading, billing, and reporting connect so manual reconciliation drops.
Holistic reporting
Dashboards and exports combine signals from many domains for principals and foundations.
Growth-ready
Adding schools or academic years does not fragment your data — structure stays governable.
Daily Access to Information for Families and Students
Beyond the admin panel, SatuSkola also provides dedicated portals for parents and students so core information like attendance, academic progress, assignments, and school updates can be monitored from one accessible place.
A Clearer Parent Portal
Parents can view child profile summaries, recent attendance, academic performance, and tuition payment updates in a child-focused, structured view.
Student Portal for Daily Activity
Students get a learning dashboard, subject list, attendance summary, grade visibility, and assignment/submission flow in one portal page.
Consistent Portal Improvements
Updates to both parent and student portals are kept aligned: simpler navigation, quick-read summaries, and focus on daily user needs.
Role-Aligned Access
Each user type only sees information relevant to their role, keeping the experience secure, focused, and easy to understand.
Automation That Eliminates
Manual Work
Admins can run a bulk export of student report cards in one flow — no one-by-one downloads. A shared rubric and assessment library lets teachers reuse school-approved criteria instead of rebuilding rubrics from scratch every time. Public-facing workflows are automated too: from public survey QR sharing into response analytics, and from admission submissions into confirmation emails, stage updates, and tracking tokens. Add tuition to journals, new subjects to study groups, budget to actuals, ISBN to book metadata, and unit-plan discussions — chained automation removes duplicated work across modules.
Tuition → Journal → Cash Automatic
Class → Teaching Automatic
Budget → Actuals Detailed
Inventory Stock Real-Time
Automatic Closing Entry One Click
ISBN → Complete Book Data OpenLibrary & Google Books
Auto Reports — All Modules Real-Time
Cash & Bank Tracking Automatic
Unit Plan Discussion Collaboration
Report Cards — Admin Bulk Export One Action
School Rubric Library Curriculum
Public Survey → QR → Analytics Feedback
Admission → Stages → Tracking Workflow
What Sets SatuSkola Apart from
Typical School Software
Every advantage below can be verified directly from how the system operates — including public-facing workflows like surveys and admission, not just marketing claims.
Chained Automation
Add subject to class → study group created → students enrolled → teacher assigned. Zero manual steps.
Journal-Based Finance
All financial movements originate from journals. Cash balance, ledger, and transaction records are always balanced — guaranteed by the system.
Custom Columns Without Developers
Each school can add custom columns to lesson plans & home visit notes without technical assistance.
Flexible Study Groups
Class-based (auto-synced) or manually created across classes. Supports team teaching with multiple teachers per subject.
Per-School Report Card Configuration
Score format, assessment areas, auto-narratives, signatures, and even the report-card attendance source are configurable per school. Choose whether report cards use per-class or per-session attendance, or a homeroom-only summary.
Shared Item Units
Item units (reams, bottles, units) shared by Inventory and Clinic — no data entered twice.
Immutable Payslips
Employee data is frozen at payroll time — even if employee data changes next month, old payslips remain forever accurate.
Immutable Book History
Every book condition change is recorded and cannot be deleted — library history is always transparent and auditable.
Scholarships with Exceptions
Scholarships can have quotas, approval workflows, and different amounts per student — one student can receive a different discount from the standard.
New Foundation Ready Instantly
When a new Foundation is registered, all initial configuration is prepared automatically — no manual technical steps required.
Library Fines Cannot Be Deleted
Every fine can only be corrected via a waiver record — not deleted. Audit trail stays clean and accountable.
Date-Effective Components
Salary structure, allowances, and BPJS can be scheduled to take effect in the future — the system activates them automatically on the specified date.
3-Layer Student Monitoring
Student behaviour/academic notes → Follow-Up (category, review, agreement) → Home Visit — one unified workflow, nothing falls through the cracks.
Structured Home Visit Reports
Home visit form with per-school custom fields: home environment, routines, family support, obstacles, and follow-up agreements — all stored in a structured, searchable format.
Complete Financial Reports
Statement of financial position, statement of activities, changes in net assets, and cash flow are generated directly from journals, including without/with donor restriction views.
Unit Plans + Collaboration & Lessons
One unit plan parents many lesson plans; threaded discussion with mentions, replies, participants, and links to lessons/assessments — attendance & scoring stay on the same sessions. Per-school unit and lesson plan templates plus prefillable defaults speed teachers up while staying within foundation standards.
Highly Flexible Assessment
Supports final scores, multi-criteria rubrics, formative/summative, numeric/letter grades — per-school configuration. A single subject can have multiple assessment types simultaneously.
Fully Customisable Tuition Structure
Unlimited fee types, categories, and billing structures — registration, monthly, semester, per-activity. One student can have multiple parallel billing schedules simultaneously.
Flexible & Scalable HR
Assessment types & evaluation templates (instructional, peer, employee modules) can be created from scratch per school: questions, rubrics, response modes, multi-supervisor — no rigid vendor forms.
Integrated Employee Information
Contracts, attendance, legal documents, performance goals, supervisor feedback, and assessment history all connect to one employee profile. No more data scattered across separate files or systems.
Structured Teaching Observation
Teacher development runs in a structured flow: pre-observation, classroom observation, post-observation, and peer observation. Schools can use rubrics, narratives, and multi-supervisor reviews in the same workflow.
One-Click Bulk Export
No more one-by-one exporting. Admins can run bulk packages (including report cards, lesson plans, unit plans, payslips) per academic year — files organised for archives.
Ready for Policy & Accreditation
Per-semester projects, reference-aligned dimensions, standard BB–SB rubrics, class/individual scoring, report formatting & batch export — real evidence, not scattered spreadsheets.
Unit-Plan Discussion for Curriculum Teams
Threaded comments, mentions, aggregated notifications, and participant visibility — curriculum work lives in the system, not only in chat apps.
Controlled Integration with Other Systems
Connections to supporting apps or services use official mechanisms, with authorisation and per-role limits — not manual copy-paste of sensitive data.
Multi-Foundation & Multi-School Scale
Separation between foundations, per-school boundaries within a foundation, and auditable access rights — ready to add schools without blending day-to-day operations.
Unit & Lesson Plan Templates + Defaults
Each school defines its own unit and lesson plan formats, then sets default values (objectives, steps, or custom columns) so teachers mainly complete the rest — consistent across classes.
One Operational Data Backbone
Academics, finance, students, HR, and operations reference the same entities — no repeated entry across spreadsheets or separate apps.
Self-Service Backup & Restore
Top foundation roles can trigger backup and restore per internal policy; operational backup processes also run in the background for resilience.
Alumni & Tracer Study
Alumni groups, extra data fields, and tracer surveys tie back to academic history — easier follow-up and networking without a separate spreadsheet.
Centralised Correspondence
Agenda numbers, follow-up status, secure attachments, and links to staff/students — auditable inbound/outbound letter archives.
Dormitory Linked to Students
Residents, room assets, and dorm activities use the same student profiles as academics — coordinators see the full picture.
Integrated School Clinic
Clinic visits, medicine stock, and alerts for students or staff live in one module aligned with attendance and guardian data.
Public Surveys with Native Distribution
Publish survey links, share QR codes, control open/close windows, then review results by respondent or by question from the admin area — without a separate feedback tool.
Secure No-Login Admission Tracking
Applicants monitor progress with tracking tokens and identity verification; update emails, stage history, and audit logs remain in the same controlled workflow.
Real Scale, Not Claims
Product scale in rounded aggregates — aligned with the modules and capabilities shown on this page.
Who Can See What —
Strictly Enforced
Thousands of configurable permission combinations — each role only sees and performs what it should.
Need Something More?
We'll Build It for You
We accept custom module requests, feature adaptations, and integration with your existing foundation system. Tell us what you need — our team will make it happen.
Needs Analysis & Consultation
We map your foundation's processes, pain points, and goals so the custom scope is clear from the start.
Custom Module Development
Build entirely new modules that match your internal workflows, approvals, and data structure precisely.
Custom Report Builder
Create reports, summaries, and export formats tailored for leadership, auditors, or foundation reporting needs.
Custom Field & Form
Add custom fields, forms, and validations so data entry aligns with your operational process.
API & Third-Party Integration
Connect SatuSkola to HR, finance, payment gateway, ERP, or other external services through reliable integrations.
White Label & Branding
Tailor visual identity, domain, and interface elements so the platform feels fully owned by your foundation.
Dedicated Support & Maintenance
We stay involved after launch with monitoring, iterative improvements, and ongoing technical support.
Start Risk-Free
We believe the best technology should be accessible to every school. Start free or try first — no credit card required.
For Selected Schools
Schools meeting our internal criteria get full access to the entire system at no cost — not a limited version, but the complete platform.
- Active school with enrolled students & teaching staff
- Willing to be a reference school & share periodic feedback
- Commitment to active use for at least 1 year
* Eligibility for the free programme is solely determined by SatuSkola based on internal criteria.
Ask About Eligibility6-Month Free Trial
Try all platform features without any restrictions for a full 6 months. No credit card required, no contract.
- Full access to all 19 module areas
- Foundation data safe & transferable
- No hidden fees
- Onboarding & initial guidance from our team
Paid Plans
For foundations needing full support, custom development, formal SLAs, and long-term commitment.
- All complete platform features
- Priority support direct from the development team
- SLA & formal contracts available
- Custom development with priority queue
Manage Your Entire Foundation
in One Platform
Contact us for any questions about demos, pricing, implementation, custom development, or your foundation’s operational needs. Our team will help shape the best-fit workflow.